{"id":13400,"date":"2026-05-11T09:00:30","date_gmt":"2026-05-10T21:00:30","guid":{"rendered":"https:\/\/marketingwebsite.afirmo.com\/nz\/?p=13400"},"modified":"2026-06-01T15:57:52","modified_gmt":"2026-06-01T03:57:52","slug":"10-tax-deductions-nz-small-business-owners-forget-to-claim-in-2026","status":"publish","type":"post","link":"https:\/\/www.afirmo.com\/nz\/resources\/10-tax-deductions-nz-small-business-owners-forget-to-claim-in-2026\/","title":{"rendered":"10 tax deductions NZ small business owners forget to claim in 2026"},"content":{"rendered":"<div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1 fusion-flex-container nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"max-width:1300px;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-0 fusion_builder_column_1_1 1_1 fusion-flex-column fusion-flex-align-self-flex-start fusion-column-no-min-height\" style=\"--awb-bg-blend:overlay;--awb-bg-size:cover;--awb-width-large:100%;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:0px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-text fusion-text-1\"><h2>Key takeaways<\/h2>\n<ul>\n<li>Every legitimate business expense you fail to claim is money handed straight to IRD.<\/li>\n<li>Home office costs do not require a dedicated room. A regular workspace in a spare room counts.<\/li>\n<li>You can claim the business portion of personal mobile, home internet, and software subscriptions used for work.<\/li>\n<li>ACC levies are deductible but get forgotten because invoices arrive out of sync with tax time.<\/li>\n<li>Missing $5,000 in valid deductions at a 33% marginal rate costs you $1,650 in unnecessary tax.<\/li>\n<\/ul>\n<p>Most small business owners know they can claim the obvious expenses. Office rent, raw materials, inventory, heavy tools. But the New Zealand tax system allows deductions for a much longer list of everyday costs. People miss them because they do not know the rules, assume the math is too hard, or fear triggering an audit.<\/p>\n<p>Here are ten categories that get missed most often. If even one applies to you, it could put real money back in your pocket this tax year.<\/p>\n<h2>How do home office costs actually work?<\/h2>\n<p>If you work from home regularly, you are entitled to claim a portion of your household running costs. A lot of people assume this only applies if you have a dedicated, walled-off room. It does not. A consistent workspace in a spare room or a partitioned area counts, provided it is used regularly for your business.<\/p>\n<p>You calculate this by finding the percentage of your home&#8217;s total floor area that your workspace occupies. If your office is 10 square metres and your house is 100 square metres, you claim 10%. That 10% applies to your rent (or mortgage interest), council rates, power, water, and home insurance.<\/p>\n<p>IRD also offers a simplified square-metre rate that covers utilities (electricity, gas, internet, and similar running costs) without needing to track each bill. You still claim rent, mortgage interest, rates, and house insurance based on the business-use floor area. Pick the approach that gives you the more reasonable deduction for your business and apply it consistently.<\/p>\n<h2>Can I claim vehicle expenses if I use my personal car?<\/h2>\n<p>Yes. If you drive your personal car to meet clients, pick up supplies, or travel between job sites, you can claim those costs. You have two options. Track exact actual costs and apply your business-use percentage from a 3-month logbook, or use the IRD mileage rate.<\/p>\n<p>The IRD mileage rate uses a two-tier system. Tier 1 covers the first 14,000 kilometres of business travel and includes both fixed and running costs. Tier 2 kicks in after 14,000 km and covers running costs only. From the 2024\/25 income year onwards, IRD sets separate Tier 1 and Tier 2 rates for petrol, diesel, petrol hybrid, and electric vehicles, so the right rate depends on what you drive. Check IRD&#8217;s current kilometre rates page for the figures that apply to your vehicle type.<\/p>\n<p>Whichever method you choose, a logbook is non-negotiable. Without one, you have no way to prove your business-use percentage if IRD ever asks. A simple app or spreadsheet recording date, destination, purpose, and kilometres is enough.<\/p>\n<h2>What about phone and internet bills?<\/h2>\n<p>Your mobile phone bill and home internet are partially deductible if you use them for business. Estimate the business-use percentage honestly. If you use your phone 60% for work, claim 60% of the bill. Same applies to internet.<\/p>\n<p>This is one of the easiest deductions to claim and the easiest to forget, especially if you pay for these from a personal account rather than a business one. Set a calendar reminder to grab the bills each quarter.<\/p>\n<h2>Does professional development count?<\/h2>\n<p>Courses, workshops, conferences, industry certifications, books, and online subscriptions that relate to your business are all deductible. A marketing course, a trade certification renewal, a business book bought on Amazon, a paid newsletter, an industry podcast subscription. If it improves your ability to earn income from your business, it is claimable.<\/p>\n<p>The test IRD applies is whether the training relates to your current income-earning activity. Studying for a completely new career generally does not qualify. Sharpening skills you already use does.<\/p>\n<h2>What software subscriptions can I claim?<\/h2>\n<p>All of them, as long as you use them to run your business. Cloud accounting software, project management tools, design software, email marketing platforms, website hosting, domain names, AI tools, password managers, cloud storage. Every single subscription counts.<\/p>\n<p>People miss this category because subscriptions auto-renew quietly in the background. Go through your bank statement once a year and add them up. A handful of $15-a-month tools easily totals $500 to $1,000 in deductible expenses.<\/p>\n<h2>Why are ACC levies so commonly missed?<\/h2>\n<p>The ACC Work Levy and Working Safer Levy you pay on your self-employed income are tax deductible. This is one of the most commonly missed deductions, because ACC invoices arrive at a different time of year from your tax return. Your ACC invoice for the previous financial year usually lands from September onwards, so it sits separately from your other tax records.<\/p>\n<p>From 1 April 2026, the Earners&#8217; levy is 1.75% of liable earnings, capped at $156,641 (up from 1.67% on $152,790 in the previous year). The Earners&#8217; Levy for sole traders and shareholder-employees is not deductible as it is cover for non-work related accidents. The Work levy varies by industry, so ensure your Business Industry Code (BIC) is up to date with IRD. Record the invoice as soon as you receive it from ACC.<\/p>\n<h2>Are bank fees and loan interest deductible?<\/h2>\n<p>Yes. Monthly account fees on your business bank account, transaction fees, merchant fees if you accept card payments, and interest on any loan used for business purposes are all deductible.<\/p>\n<p>If you have a single bank account for personal and business use (not recommended, but it happens), you can still claim the business-related fees. You just need to identify them clearly or apportion them reasonably. This is one of several reasons a separate business account is worth setting up.<\/p>\n<h2>Can I claim insurance premiums?<\/h2>\n<p>Business insurance premiums are deductible. That includes public liability, professional indemnity, contents insurance for business equipment, and income protection insurance if it covers your ability to earn business income.<\/p>\n<p>If you pay for a policy that covers both personal and business use (like a vehicle policy), claim the business portion only. Apportion it the same way you apportion the underlying expense.<\/p>\n<h2>What happens with bad debts?<\/h2>\n<p>If a client owes you money and you have genuinely tried to collect it but cannot, you can write off the debt and claim it as a deduction. The key word is genuine. You need to have made reasonable efforts to recover the debt and you need to be able to document those efforts.<\/p>\n<p>An invoice that has been sitting unpaid for six months with multiple follow-ups and no response is a strong candidate. This deduction matters most if you are on an accrual accounting basis, because you may have already paid tax on income you never actually received. Bad debt write-offs occur on the day it is deemed not recoverable and cannot be backdated to a prior financial year.<\/p>\n<h2>How do charitable donations work for tax?<\/h2>\n<p>Donations made to IRD-approved charities qualify for a tax credit of 33.33% of the donation amount for individual taxpayers. The total donations you can claim each year cannot exceed your taxable income for that year. The donation receipts must be issued to the taxpayer claiming the rebate.<\/p>\n<p>You submit your donation receipts through myIR. You can claim donations made up to four years from the end of the tax year in which the donation was made, but claiming annually keeps things simple and means the credit hits your account faster.<\/p>\n<p>Businesses donating to charities can claim the donation as a deduction, for a company this will have a tax saving of 28%.<\/p>\n<h2>What is the easiest way to stop missing deductions?<\/h2>\n<p>Stop relying on a shoebox of faded receipts in April.<\/p>\n<p>Consistently use a specific business bank account and review your expenses regularly to ensure any paid from a personal account are added in, keep digital copies of records for seven years, and use software that prompts you to categorise everything as it happens.<\/p>\n<p>Afirmo tracks expenses in real time and shows your tax position as you go, so nothing slips through the cracks. The result is that you pay exactly the tax you owe, no more, no less.<\/p>\n<h2>Frequently asked questions<\/h2>\n<h3>Can I claim coffee and lunches?<\/h3>\n<p>Generally, no. Food and drink consumed while working are considered private expenses. If you are entertaining a client to discuss business, you can typically claim 50% of the cost. Keep the receipt and note who you met and what you discussed.<\/p>\n<h3>Do I need to keep physical paper receipts?<\/h3>\n<p>No. IRD accepts clear digital copies. Taking a photo of your receipt and uploading it to your accounting software immediately is the safest way to ensure it is not lost. You need to keep records for seven years.<\/p>\n<h3>Will claiming home office expenses trigger an audit?<\/h3>\n<p>No. Home office claims are routine and IRD expects them. As long as your calculation is honest, your workspace is genuinely used for business, and you can show how you arrived at the percentage, there is nothing to worry about.<\/p>\n<h3>Can I claim deductions from previous years I forgot about?<\/h3>\n<p>In some cases, yes. You can request an amendment to a previous tax return if you missed legitimate deductions. The standard window is four years from the end of the tax year in which the return was filed. Check with your tax adviser before filing the amendment.<\/p>\n<hr \/>\n<p><em>Afirmo categorises expenses as you go, so legitimate deductions are captured automatically. Start a free trial at <a href=\"https:\/\/afirmo.com\">afirmo.com<\/a>.<\/em><\/p>\n<\/div><\/div><\/div><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Every dollar you spend running your business that you do not claim as a deduction is a dollar you are paying unnecessary tax on. The math is brutal. If you miss $5,000 in valid deductions and your marginal tax rate is 33%, you have just given IRD $1,650 that belonged in your pocket.<\/p>\n","protected":false},"author":12,"featured_media":13403,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[7],"tags":[],"class_list":["post-13400","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-money-and-tax"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.1.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>10 tax deductions NZ small business owners forget to claim in 2026 | Afirmo NZ<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/marketingwebsite.afirmo.com\/nz\/resources\/10-tax-deductions-nz-small-business-owners-forget-to-claim-in-2026\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"10 tax deductions NZ small business owners forget to claim in 2026 | Afirmo NZ\" \/>\n<meta property=\"og:description\" content=\"Every dollar you spend running your business that you do not claim as a deduction is a dollar you are paying unnecessary tax on. 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