{"id":1703,"date":"2023-03-21T10:27:07","date_gmt":"2023-03-20T21:27:07","guid":{"rendered":"https:\/\/marketingwebsite.afirmo.com\/nz\/?p=1703"},"modified":"2023-05-23T07:08:40","modified_gmt":"2023-05-22T19:08:40","slug":"how-to-claim-home-office-expenses","status":"publish","type":"post","link":"https:\/\/www.afirmo.com\/nz\/resources\/how-to-claim-home-office-expenses\/","title":{"rendered":"How to claim home office expenses"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">To help you get started with claiming what you\u2019re entitled to, we\u2019ve created this handy guide. Let\u2019s begin with a list of the types of expenses you\u2019re allowed to claim.<\/span><\/p>\n<h3>What can you claim as a home office expense?<\/h3>\n<p><span style=\"font-weight: 400;\">To work out the business-related portion of household expenses, you usually use the floor area of your work area (office, workshop or garage) as a percentage of your home\u2019s total floor area. We provide examples of how to do this in the next section. The percentage you decide on applies to many home office expenses.\u00a0<\/span><\/p>\n<h4>Common home office expenses you can claim for tax<\/h4>\n<p><span style=\"font-weight: 400;\">You can claim the office floor area percentage of these household expenses:<\/span><\/p>\n<ul>\n<li><b>Rent<\/b><span style=\"font-weight: 400;\"> \u2013 the rent you\u2019ve paid for you and your family, but not the part of the rent that any flatmates have paid<\/span><\/li>\n<li><b>Mortgage interest<\/b><span style=\"font-weight: 400;\"> \u2013 if you own the home and have a mortgage you can claim the interest paid, but not the principal repayments of the money you borrowed<\/span><\/li>\n<li><b>Rates<\/b><span style=\"font-weight: 400;\"> \u2013 The rates you pay to your local body council for your home<\/span><\/li>\n<li><b>Water<\/b><span style=\"font-weight: 400;\"> \u2013 if your home has water bills<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Insurance<\/b><span style=\"font-weight: 400;\"> \u2013 house insurance and contents insurance for your home<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Security system<\/b><span style=\"font-weight: 400;\"> \u2013 installation, monitoring and maintenance costs, but not the initial price to buy the system<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Repairs and maintenance<\/b><span style=\"font-weight: 400;\"> \u2013 the amounts paid to repair or maintain your home, but not the time spent doing the work yourself and not for any substantial value-adding additions or alterations<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Cleaning <\/b><span style=\"font-weight: 400;\">&#8211; cleaning products for your home and any money paid for commercial cleaning, but not for time that you spend doing it<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Handwashing soap and toilet paper<\/b><span style=\"font-weight: 400;\"> \u2013 the cost of any hand wash, hand soap and toilet rolls you buy for your home<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">You can claim more than the office floor area percentage of these household expenses:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Electricity and gas<\/b><span style=\"font-weight: 400;\"> \u2013 you usually claim the floor area portion, but if you can show your work typically uses more, you can claim that percentage\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Phone and internet<\/b><span style=\"font-weight: 400;\"> \u2013 these are normally claimed at a 50% rate, but business toll calls and the cost of a phone that\u2019s only used for business can be claimed for the full amounts<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Office supplies<\/b><span style=\"font-weight: 400;\"> \u2013 you can claim the full cost of home office consumables, such as printer ink, pens and paper<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Office equipment\u00a0 <\/b><span style=\"font-weight: 400;\">&#8211; if you buy home office furniture or equipment for less than $500 you can claim the full amount; if it&#8217;s more than $500 you can only claim the annual loss in value, using a standard percentage of the item\u2019s depreciated value, at the start of each year<\/span><\/li>\n<\/ul>\n<h2><b>How to calculate the floor area percentage for home office expenses<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">As you can see, most home office expenses are based on a fixed percentage of your household expenses. You only have to calculate this percentage once, then you can keep using the same value until you change your office or its use.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s how to calculate the home office area percentage for your situation:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Look up the floor area of your house (not the land area) on a free website like homes.co.nz or propertyvalue.co.nz<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Calculate the floor area of the office, workshop or garage you use at home for business by measuring its width and length, then multiplying the two together<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Divide the business-related area by the total house area to get a percentage<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Example:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">House floor area is 150 square metres<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Home office is 3 metres wide by 5 metres long = 15 square metres<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">15 divided by 150 = 0.10 = 10%<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">You can include any area you use to store business-related things, such as cupboards or an area in your attic or garage. However, you can\u2019t include the area of a bathroom, kitchen or lounge unless it\u2019s only ever used for business purposes, i.e. only by employees or customers.<\/span><\/p>\n<h3><b>What if your home office also has personal use?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">If your home office or workspace is also used for non-business purposes on a regular basis, then you need to work out the percentage of time it\u2019s used for business and adjust the amounts you claim accordingly.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, if the home office in the calculation above was only used half of the time for business and the rest of the time for something else, like a bedroom, then the claimable percentage would be halved to 5%.<\/span><\/p>\n<h3>Inland Revenue\u2019s fixed rate option for home office expenses<\/h3>\n<p><span style=\"font-weight: 400;\">To save you having to keep copies of all your household utility bills, Inland Revenue provides the option to use a single rate per square metre of home office. They update the rate each tax year. For the year ending 31 March 2022 the rate was $47.85 per square metre.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For the 15 square metre office in the above example, this would allow you to claim 15 x $47.85 = $717.75 for utilities (power, gas, internet, phone etc) for the year.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This doesn\u2019t include council rates, mortgage interest or rent costs. You still have to work these out using the percentage floor area method above, then add that onto the amount you\u2019re claiming for utilities. It also doesn\u2019t include the claimable costs for office supplies, equipment and furniture.<\/span><\/p>\n<h3>How to claim GST on home office expenses<\/h3>\n<p><span style=\"font-weight: 400;\">If you\u2019re not registered for GST, use the GST inclusive amounts paid for expenses in your calculations. That way you still get to claim the GST you\u2019ve paid on business expenses, such as home office expenses.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/marketingwebsite.afirmo.com\/nz\/resources\/how-to-register-for-gst-in-new-zealand\/\">If you\u2019re registered for GST,<\/a> you have to use GST-exclusive amounts for income and expenses when calculating your profit and your income tax to pay. The GST amounts are treated separately in your regular GST returns.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When it comes to your GST return, for home office expenses you simply apply the same floor area percentage you used for the income tax expense calculations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s important to remember that rent and <a href=\"https:\/\/mortgages.co.nz\/\">mortgage<\/a> interest expenses do not include GST, so keep them out of your <a href=\"https:\/\/marketingwebsite.afirmo.com\/nz\/resources\/gst-calculator\/\">GST calculations<\/a>.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you use Inland Revenue\u2019s fixed rate for home office utilities option, these expenses should also be kept out of your GST calculations.<\/span><\/p>\n<h3>Consider using <a href=\"https:\/\/marketingwebsite.afirmo.com\/nz\/our-tools\/tax-tool\/\">accounting software<\/a><\/h3>\n<p><span style=\"font-weight: 400;\">Once you know what expenses to claim and what percentage to use for home office expenses, software packages like Afirmo\u2019s <a href=\"https:\/\/marketingwebsite.afirmo.com\/nz\/our-tools\/sales-tool\/\">sales<\/a>, money and tax tools do all the calculations for you. And Afirmo will even securely download your bank account transactions, so all you have to do is allocate these to a category &#8211; like home office expenses. The rest is done for you, right through to filing your returns online. To learn more <\/span><a href=\"https:\/\/www.afirmo.com\/nz\/our-tools\/tax-tool\/\"><span style=\"font-weight: 400;\">check out Afirmo\u2019s Tax Tool<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>To help you get started with claiming what you\u2019re entitled<\/p>\n","protected":false},"author":3,"featured_media":1846,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[20,7],"tags":[],"class_list":["post-1703","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-editors-picks","category-money-and-tax"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.1.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to claim home office expenses | Afirmo NZ<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, 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